Board Meeting Minutes (Jan. 11, 2011)

Vermont ACDA Board Meeting
Minutes
Burlington High School
January 11, 2011

download/see original minutes (.doc format)

Members in attendance: Frank Whitcomb, Donna Costes, Susan Cherry, Sherrill Blodget, Lori Routhier, Jeff Rehbach, Nat Lew, Dawn Willis

I. The meeting was called to order at 5:45 p.m. by President Frank Whitcomb.

II. Minutes from the last meeting were not available for approval. They can be found on the Vermont ACDA website.

III. Frank reported that there is approximately $5200 in the treasury. There will be a financial report at the next meeting.

IV. Glory gave a detailed report about the 2010 Madrigal Festival. It was a successful festival with a large number of students participating. There was some damage to the church’s hymnals so next year all the hymnals and bibles will have to be removed from the sanctuary before the students arrive and they will have to be replaced after the concert. It was decided to begin the joint rehearsal time next year with a report to the students of what occurred in 2010 and a reminder that the students will be held responsible for any damage to the church.

Additional items discussed – Glory asked Amy Bushey to co-chair the event with her next year. Profit from the event was down a bit this year. One of the issues was the unexpectedly high cost of one piece of music – 250 copies of an arrangement of Deck the Halls cost $662. The membership fees of 2 of the directors that participated had not been paid at the time of the festival.

V. Susan Cherry announced that the 2011 Children’s Choir Festival conductor will be Anthony Treck-King. The event will be held at the St. Johnsbury School on May 13 and 14. Blocks of rooms have been reserved at the Comfort Inn. The accompanist’s fee was discussed. Sherrill moved that the fee for the two days be increased to $350. Nat seconded and it passed. Frank mentioned that he would like for all Vermont ACDA posters and programs to have a professional level of quality. Vikki Day was mentioned as the graphic designer many choirs use for posters and programs.

VI. Transition of officers in July. Sherrill will become state President and Frank will assume the position of Treasurer.

VII. The next topic discussed was Nat’s idea to send a survey to church to find out what ACDA could do for church choral directors since this is one area we’d like to see more growth across the state. Out of that discussion came the idea to have a place on the website where all choirs around the state could be listed including school choirs, church choirs and community choirs. Jeff Rehbach will send a brief email to all the choirs that we currently have email addresses for and will request general information about their ensembles.

VIII. Frank announced that Tony Leach will present a workshop on Wednesday, May 4th, from 4:00 – 6:00 pm. at BFA on the day before the All-State Chorus rehearsals begin. Frank put an ad in the VMEA Journal. Glory has the blurb about the workshop and his bio. The group discussed the value of sending information about the workshop to church choral directors (in particular) in Vermont and in upstate New York as well as Plattsburg State Univ.

IX. Adding new material to the website was discussed including repertoire lists and photos from festivals and other concerts. Choral directors are encouraged to let Jeff know about upcoming performances so they can be added to the schedule on the website.

X. Lori discussed ideas for creating an event where church choral directors could get together to share music in worship ideas and repertoire.

XI. The meeting was adjourned at 7:40 p.m.

XII. The next meeting will be on April 12 at 5:30 in St. Johnsbury.*

Respectfully submitted,
Dawn Willis

*note: meeting date changed to May 2 in Montpelier

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